I‘m willing to admit it, I have got to be one of the most un-organized people around. There is hope though! This is Organize Your Files Week, apparently it’s every third week in April but I couldn’t find the press release for some reason.
Eileen Roth, author of “Organizing for Dummies,” recommends these quick checklists to get organized:
Use W-A-S-T-E to decide whether something’s worth keeping:
- W — Worthwhile. If the item isn’t worth saving, toss it. If it is, move on to the next four questions.
- A — Again. Will you use this item more than once?
- S — Somewhere else. Can you find it somewhere else or borrow it if you need it?
- T — Toss. Will anything happen if you throw it out? If you need it for tax or legal reasons, for example, keep it.
- E — Entire. Do you need the whole thing, the complete catalog, for example, when you only want to order from one page? If not, keep what you need and toss the rest.
Use R-E-M-O-V-E to clear off your desk:
- R — Reduce all the distractions on your desktop, such as knickknacks or this morning’s mail. Put them on top of a file cabinet or bookcase instead.
- E — Everyday use. Only keep things you use often on top of your desk.
- M — Move items to the preferred side, whether you’re a “righty” or “lefty.” Put the phones, pens, pencils and pads within easy reach. Put the telephone on the opposite side so you can write with your preferred hand.
- O — Organize like items together so you can find them easily.
- V — View your time. Keep an organizer and clock on your desk.
- E — Empty the center. Clear off space in the middle of your desk so you can work on the project at hand.
Use R-A-P-I-D Response to sort mail and create stacks for each category:
- R — Read. Magazines, newsletters, etc.
- A — Attend. Notices and invitations for seminars, workshops, meetings.
- P — Pay. Bills.
- I — Important. All unknown incoming mail that needs sorting.
- D — Dump. Mail you know you won’t read or need.
I hope these tips help, let me know if you have any other tips to share…